PerfectContract: Contract Management
Supply managers can cut contract negotiation cycle time in half and gain significant cost savings through improved management of supplier contracts. Compliance is enforced with business rules and approval workflow during the contract-creation process. Reduce contract creation time by up to 75% via templates and pre-approved clauses.
- Full Contract Lifecycle Management
Contract Manager provides the tracking and management system necessary to optimize supplier relationships. Key stakeholders from across the organization can generate new contracts, access legacy contract information and monitor contract performance.
- Automated Contract Creation
Contract Manager automates contract-creation reducing the inefficiencies found in the traditional contract-creation process. Through the use of intelligent templates and pre-approved clauses, authorized users can rapidly create new contracts or add amendments to existing contracts.
- Streamlined Routing, Approval and Authorization
Once a contract has been created, Contract Manager's unique set of tools streamline the routing, modification and approval processes. These online collaboration tools help reduce the amount of time spent on the revision and approval process.
- Centralized Contract Visibility
Contract Manager provides instant access and monitoring of contracts via a centralized repository. Users can access new and legacy contracts, search based on a variety of parameters, customize notifications and manage administrative functions.
- Proactive Renewal Management
Contract Manager's proactive renewal management enables timely contract renewals via notification of expiring contracts. Contract start and end dates are automatically highlighted and tracked, and expiration alerts ensure ample time is allotted for re-negotiation.
- Flexible Reporting for Contract Analysis
Contract Manager's flexible contract reporting allows users to create custom reports for contracts, clauses or templates based on any combination of fields available in the contract repository. Custom reports can be sent via email and then downloaded to Microsoft Excel for further analysis. Reports can be published for use by the entire organization or maintained as private reports.
- Spend Monitoring for Contract Compliance
Contract Manager's contract spend monitoring promotes compliance. Create custom threshold levels for contracts and track invoice spend against those contracts. Notifications are created when thresholds are met and contract statuses can also be used to identify those contracts approaching maximum levels of spend.
Today, requests for sourced or contracted goods come to the purchasing group in the form of emails, phone calls, sticky notes, etc. Requests are often incomplete and require further information before the request can be fulfilled. Request Manager solves this problem by delivering a single, visible solution to manage all of the requests for sourcing and contract activities.
Request Manager provides a customizable template driven framework that enables a user to make requests of the purchasing department.
- Customized Templates
Templates created by the sourcing department, ensure the necessary information is captured when the initial request is made and minimizes back and forth communication.
- Notification Throughout Completing the Request
From the initial creation of a request, from when comments or attachments are added, to a request being marked as complete, notifications are sent throughout the process making the status of the request visible to all departments involved.
- Customized Status to Meet Business Process
Request Manager allows for custom statuses to match the business flow of a request.
- View Pending Requests by Category and by Status
From the Request Manager home page, a requester can see a count of their requests by status and by category. The sourcing agent is able to see counts of request by status and category for all requests.
- Ability to Link Events and/or Contracts
If the request requires an event ran, a link to the event is attached to a request. If a contract is created or referenced, the contract is attached to the request.