Invoice Manager^SM

Invoice Manager provides the tools that buyers and suppliers need to automate invoice and payment processing. This buyer-focused application centers on automating key invoice functions, enabling the processing and reconciliation of invoices through advanced features such as line item matching, dispute management and approval. Upon approval, Invoice Manager integrates remittance data directly into a company's general ledger or accounting system for reconciliation, reporting and settlement.

Drive Efficiencies with Seamless Integration

Invoice Manager seamlessly connects to Perfect Commerces Procurement Manager, as well as other ERP procurement and purchasing applications, including SAP^TM and Oracle^TM. Invoice Manager provides straight-through processing, automating every step of an invoice transaction, from preparation, receipt and review to remittance advice - all of which can be integrated into an ERP or legacy payment module. Integrating this data into the enterprise accounts payable system is the final step in optimizing efficiency in the invoice process.

Reduce Errors and Handling Time

Invoice Manager eliminates errors caused by manual processing, resulting in fewer disputed invoices. It enables faster review and reconciliation of non-matching invoices and this, combined with the elimination of manual invoices, results in a 50% to 70% reduction in AP staff time.

Invoice Manager used in conjunction with FlexInvoice, a supplier invoicing tool, will further reduce errors and processing times. Suppliers can take a Purchase Order and convert it into an invoice in just a few clicks, thus eliminating data entry errors.

Improve Supplier Relationships

Suppliers will also realize benefits when their buyers use Invoice Manager. Rapid processing and resolution of disputed invoices is accomplished by integrating directly with Invoice Manager, allowing for the creation and delivery of accurate invoices. This solution provides suppliers access to invoice status, reducing calls to the accounts payable staff. The integrated solutions offered by Perfect Commerce allow for faster processing, improved information flow and fewer errors, ultimately leading to significant improvements in buyer/supplier relationships.

Advanced Features Drive Effective Invoice Processing

Designed to integrate with existing purchasing and procurement systems, Invoice Manager delivers advanced features in four key areas:

Invoice and PO Presentment - Invoice Manager validates your suppliers invoice documents (EDI, XML and file uploads) before loading them into the Invoice Manager database. The application then presents these documents through a document search interface where users can search by PO, Invoice and Receipt, Date, Dollar Amount, Document Status, Workflow Status, Reconciliation Status and Buying Division or Supplier.

Matching - Invoice Manager automates two-way matching using customer-defined criteria. Purchase Order Number, Line Item Number and Supplier Part Number can all be used to determine valid invoice to PO matches. Invoice Manager also supports three-way matching through the incorporation of receipt documents from external systems or generated by the Invoice Manager's Receipt Module. When reconciliation issues do occur, users rely on the application's advanced dispute management features, including the capability to process and track partial payments.

Workflow Management - Invoice Manager automatically generates workflows based on user-defined business rules. Automated approvals are easy for invoices that match POs and for amounts within established tolerances. Invoice amounts falling outside of an acceptable range can follow alternate workflows and the supplier can be notified of any potential problems. Invoices can be "held" to pause invoice processing for internal reasons or "disputed" in order to let suppliers know the invoice contains errors. Suppliers can see and comment on these disputes through Invoice Management in order to rapidly resolve issues.

Integration - Invoice Manager allows for integration of approved invoices into the AP or general ledger system of record. This can be coupled with cost center data for accurate accounting. Integration with Procurement Manager, or any other purchasing and procurement system, provides end-to-end connectivity, enabling the automated receipt and processing of invoices. Designed for flexibility and control, Invoice Manager can also be integrated with the Perfect Commerce Open Supplier Network^SM, the largest independent supplier network in the world.